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- Management of mailing lists for the conference (lists provided by Client).
- Develop, with client, an overall marketing inventory of efforts to effectively reach the intended audience
- Establish production schedule for marketing deliverables (for ex. save-the-date postcard, call-for-presentations, brochure, email and grassroots marketing efforts.
- Collaborate with appropriate vendors for implementation, including printer, freelance designer, and mail house as needed.
- Edit and proof-reading of promotional pieces either developed by client or us.
- Public relations campaign to include development of press list, creation of press releases, mailing of press releases, tracking of press results, VIP invitations to key press, meeting with press at the event.
- Creation of the final conference program or proceedings for distribution to attendees.
- Determine sign plan for the event and production of all signs including directional, informational and sponsor recognition signage.
- Develop and host conference website, including content and layout, and maintain updates.
- Determine any grassroots marketing efforts (outreach via events or other organizations, etc).
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The Meeting Planning Options can be customized based on Client needs and budget. A total fee for our services is determined based on the estimated hours to complete the project as defined in a customized agreement, with regards to size and scope of project and estimated number of attendees.
Our fee does not include expenses associated with the project such as postage, phone, travel, printing, facility costs, freelance graphic designer, copies, etc. Our total fee for services is billed in equal installments for the duration of the project. Adjustments can be made for services not rendered. Likewise, additional fees may be assessed for unanticipated tasks not specified in the agreement.
If you would like to learn more about our services, please fill out the inquiry form or call 802-865-5202. |
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